Booking Cancellations - Important Information
Subject as provided below the BSA accepts your booking form as a firm and binding booking. Cancellations of bookings must be made in writing to the British Sociological Association, Bailey Suite, Palatine House, Belmont Business Park, Belmont, Durham DH1 1TW. Letters to members of the Conference Organising Team will not be accepted as cancellations.
Cancellations received up to and including 21 February 2014 will incur an administration fee of £50.
Cancellations received after 21 February 2014 will not be eligible for a refund on any fees related to meals or accommodation or registration.
Refunds shall not be payable for any total or partial failure of performance by the BSA of its duties and obligations under this Agreement occasioned by any act of God including but not limited to fire, flood, drought, tempest; act of government or state, war, civil commotion, insurrection, blockade, embargo, prevention from or hindrance in obtaining any raw materials, energy or other supplies, interruption of utility service, labour disputes of whatever nature including but not limited to strike, lock out or boycott; fuel shortage, disruption to transportation services or facilities, and any other reason beyond the control of the BSA.
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Frequently Asked Questions (FAQs)
Q. Will I receive email confirmation of my abstract submission?
A. Your confirmation of submitting your abstract will appear on screen after you have clicked the ‘submit’ button. If you need a copy of this for your records, you should print or save this page. You will not receive an automated email confirmation.
Q. Are papers peer reviewed?
A. Abstracts are reviewed by conference stream coordinators. However, full papers are not requested nor peer reviewed.
Q. Are papers published in conference proceedings?
A. The accepted abstracts are published in the conference programme which is given to each conference delegate but we currently do not publish full papers.
Q. What is the word limit for abstracts?
A. 250 words. This information is included in the submission guidelines.
Q. How many abstracts can I submit?
A. The abstract submission guidelines state that “Individuals should submit one paper only, and be the first author on only one paper or poster, although they may be listed as co-author on other abstracts”, and that “when a research group submits more than two papers or poster abstracts the organising committee reserves the right to limit the number of papers selected to the programme”.
In recent years, abstract reviewers have not been very strict on enforcing this ruling. You may decide to submit more than one abstract, but be prepared for the organising committee to reject or place one or more of your abstracts on the reserve list.
Q. How can I check my BSA membership status?
A. There are a number of ways you can check your BSA membership status. You can call the BSA Office on 0191 383 0839, email: email@example.com or request your forgotten login details on the BSA Members Area. Lapsed members can also renew or re-join online. Find out more about joining the BSA.
Q. What does my conference registration include?
A. Your conference registration includes access to all of the academic conference sessions, conference programme, delegate list, conference bag, refreshments including lunch but excluding dinner on the day(s) your registration is valid for.
Q. Will the BSA send me a letter of invitation for visa purposes?
A. In most circumstances your abstract acceptance and your conference booking confirmation will be sufficient for visa applications.
BSA Policy on acceptance letters for International Delegates
As a matter of course the British Sociological Association will issue acceptance letters to people presenting papers at BSA events as well as letters of acknowledgment or receipts for event booking payments. The Association does not normally issue letters of invitation to delegates attending events. However the Executive Management Team will consider individual requests for letters of support for either entry or exit visas where there are difficulties, on a case-by-case basis. Requests should be directed to the Chief Executive in the first instance and will go to the Executive Management Team for consideration. Decisions will be communicated as quickly as possible to the individual concerned.
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